Center for Research Libraries Added Beginning February 2

We are pleased to announce that starting February 2, 2009, the Center for Research Libraries (CRL) will be joining ILDS as a direct stop. We have added them to the dropdown in the label making system, but please do not send any material directly to them via ILDS, until after February 2, 2009. Please join us in welcoming them to ILDS.

ILDS Closure Dates

Starting this year, we will be changing the way we collect your closure dates. We will no longer be collecting them quarterly. Instead, we will be collecting only the dates you are closed during the summer months, and the holidays in December. If your location will be closed for any length of time, other than the months we plan to collect closure dates, please send an email to support@carli.illinois.edu to let us know.

January 19th a Non-Service Day

Martin Luther King Day, Monday, January 19th, is an ILDS non-service day. Regularly scheduled delivery service will resume Tuesday, January 20.

Best Practices

CARLI's delivery staff is in the process of developing some Best Practices when it comes to the packaging of A/V materials. We are also looking into ways to "tag" the bags that contain more fragile items. The January 16th issue of the CARLI newsletter includes tips from the CARLI Preservation Working Group: Protecting Interlibrary Loan Materials from Damage that will help to ensure that your loaned materials travel safely on ILDS.

ILDS Non Service Dates Updated

We have received many revisions to the December 2008 closure list over the last several weeks. The vast majority of sites have indicated that they will be closed on December 31. As a result, we have added December 31 as an ILDS Non-Service day for 2008.

The following days are the days that ILDS will not be providing delivery service. Please pass this information on to your delivery staff. CARLI staff will be available to respond to questions, and coordinate with Lanter on any regular service day not listed below.

• December 24
• December 25
• December 26
• December 31
• January 1 2009

First Quarter Closure Dates

If you have not already done so, please complete the survey for the 1st quarter (January - March 2009) dates that your location will be closed.

Editable ILDS Paper Label

A new, editable version of the ILDS paper label is now available at http://www.illinoisdelivers.net/docs.html. This new label allows editing of the "From" field. If you're posting or using an older version of this label this would be a good time to update your files.

New ILDS Non-Service Days

The vast majority of ILDS sites will be closed on November 28, December 24, and December 26, 2008. In order to reduce the number of bags in the system that can't be delivered to closed locations, we have notified Lanter that there will be no ILDS service on these days. Please mark your calendars, and inform your staff of these "no service" days.

First Quarter 2009 Closure Dates

CARLI staff are now collecting dates ILDS libraries will be closed for the first quarter, January 1-March 30, 2009. These are the dates when there will be no library staff present to send or receive delivery items, rather than the days the library may be closed for students and the public. Please respond to the survey no later than November 21, 2008, so that we can let Lanter know about those sites that will be closed for an extended period after the holidays. You may access the survey at: https://www.surveymonkey.com/ilds1stqtr9.

CARLI libraries may now request additional locations for direct ILDS delivery service beginning January 1, 2009. Institutions that are interested in adding one or more of their locations for ILDS delivery should fill out the Delivery Location Request Form and return it to CARLI via fax or mail no later than December 1, 2008. The cost for each added stop is currently $3,250 per year. Stops added on January 1, 2009 will be billed for six months service for the period January 1-June 30, 2009.

Incoming Delivery Manifests
Lanter Delivery Systems has implemented a new process that creates a daily incoming manifest for ILDS sites. Lanter is now scanning the barcode that appears on the labels that all sites use to ship ILL items. Lanter is using this information to produce a manifest that the driver will provide with each incoming shipment. The incoming manifest contain information on each bag that is delivered, such as bag number, scan date, and where the bag was sent from. A few areas of the state are still not receiving incoming manifests but should expect to see them in the near future.

To report any discrepancies between what is listed on your manifest and what is received or to offer feedback on the incoming manifests, email support@carli.illinois.edu with a subject line of Incoming Manifest.